I recently came across an article from Addicted2Success that blew me away. They were talking about how one simple change can boost work productivity and save you three months of time in your working year. As entrepreneurs, it feels like there aren’t enough hours in the day to get everything done. I didn’t believe that statement at first, but the more I read, the more I bought into the idea. I want to share a recap of the article and ways you can implement this quick tip to boost work productivity and save you loads of time.
We’ve all heard a thousand tips on being productive in a day. But how can we make progressive steps to keep that productivity mindset throughout the year?
Asana’s Anatomy of Work report states that people spend about 60% of their time on “work about work” tasks. Basically, these are non-value-added activities they get bogged down in every day. This could include:
- Searching for information, files, correspondence, etc.
- Communicating information
- Switching between platforms
- Managing changing priorities
- Asking for and giving status updates
These are necessary things but don’t add to the growth or ROI of the business. It cuts into the time we could be spending prospecting new clients or working on earning bigger contracts. Eliminating these things from our day-to-day frees up so much time.
5 Changes to Get Out of the ‘Work About Work’ Lifestyle
Entrepreneurs (especially solopreneurs) already have a thousand things to do, so getting stuck in these mundane tasks can affect growth. You just don’t have time for it! So, instead of letting these fall through the cracks (that also isn’t the best plan), let’s make a few easy changes to our processes to positively change our productivity.
1. Audit Your Meetings
I don’t know about you, but meetings can hurt my productivity. It’s a break in my focus, and I usually end up with a to-do list by the end, which shifts my priorities. I only make time for the most important meetings.
By auditing meetings, you can identify unnecessary or unproductive meetings, freeing up valuable time. You can streamline meetings, ensuring they are purposeful, focused, and result-oriented. I like to have a few meetings back to back so I can focus solely on getting things done in those meetings versus jumping between independent work and meetings. Eliminating or optimizing meetings saves time that can be redirected toward more impactful tasks.
2. Organize Digital Files
If you can’t find what you need within one minute of looking, you need to declutter and organize. Just as your house can get overrun with stuff, so can your digital files. A well-organized digital filing system reduces time spent searching for documents, minimizing distractions and increasing efficiency. Quick access to relevant files speeds up decision-making and task completion.
Take the time to clearly label and sort folders, files, photos, and other documents. I know it sucks and is time-consuming now, but it’ll save you tons of time in the future when you know where everything is located.
3. Create Templates
I’m a huge proponent of creating templates! Templates streamline repetitive tasks, saving time and ensuring consistency in communication and tasks. You can stop recreating the wheel for similar tasks. When you have a template ready to go, you can focus on more strategy instead of recreating something you’ve already done.
Here are some examples of templates you can create:
- Social media posts
- Web pages
- Meeting agendas
4. Implement Automation
Automation has saved me in my business. I can’t believe how much I used to do before setting up automation. Automation reduces manual workload by handling repetitive and time-consuming tasks. It also ensures consistency and accuracy so I can feel confident there isn’t human error.
Here are some things you can automate in your business:
- Contract signature reminders
- Invoice reminders
- Meeting reminders
- Testimonial requests
- Onboarding emails
- Booking discovery calls
- Task assignment
The options are endless, honestly! Think of some things you do regularly in your business that you think could be automated. It’s likely it can, depending on the platform you use!
Finally, delegate the repetitive tasks you do within your business. Hiring a virtual assistant to help with the backend activities can greatly boost work productivity. Delegating tasks to team members allows you to leverage the skills and expertise of others while maintaining focus on what you’re best at. Let someone else handle the lower-priority tasks that need to be done but don’t necessarily need to be done by you.
I know handing part of your business over to someone else is difficult for many entrepreneurs. But imagine how much time you’ll save by hiring the help. The right people working in your business can be so impactful. I promise you won’t regret it.
I know we’ve all heard a million tips for productivity, but this article changed my perspective. It’s easy to say, “Oh, I can do this one thing quickly. I can just do it myself.” But when you say that about ten things, all of a sudden, you’ve spent an hour on something that doesn’t contribute to the growth of your business. Find other ways to get those things done without interrupting your productivity.
About Wildly Creative Studio
At Wildly Creative Studio, we’re more than just a marketing consulting and digital marketing agency – we’re your dedicated partners in growth, specializing in crafting a robust digital footprint that boosts brand awareness, drives website traffic, and cultivates a community of devoted customers. With a powerful omni-channel presence, we help businesses expand, reaching a larger audience, achieving higher conversion rates, and more. Whether it’s social media, engaging blog content, or email marketing, we equip you for the growth you desire. Book a discovery call with me to get started.